BOARD OF FINANCE MINUTES
January 30, 2006
UNAPPROVED
The meeting was called to order by Chairman Joseph Mooney at 7:30 p.m. Also present were Lorraine Young, Charles Shelton, Jr., Victor Cassella, Jeffrey Vailette. Not present was Kenneth Kaminsky.
Also present were Selectmen Morris, Sullivan and Opie, Marianne Kelly, Town Clerk, Jim Finch, Finance Director and Kathryn LaBanca, Assistant Finance Director.
Chairman Mooney made a request to add the following items to the agenda:
· CT Clean Energy Communities program presentation by Bill Horne and Lindsay Matthews; #2a
· General Government Buildings presentation by Selectwoman Morris and Human Resource Director Robert Moore. #8
The motion made by Ms. Young and seconded by Mr. Vailette. The vote was unanimous.
Mr. Mooney asked for the status of the contingency Fund. Finance Director Finch reported that the remaining contingency balance would be $526,618 assuming the BOF approved the items presented (see attached).
1. Ms Young made a motion, seconded by Mr. Vailette, to approve the minutes of the November 28, 2005 Board of Finance meeting. The vote was unanimous.
2. Presentation of the 2004-05 audits by Gerry Paradis from Scully and Wolfe, LLP of Glastonbury.
2a. The CT Clean Energy Communities program was presented by Bill Horne and Lindsay Matthews. They requested that Selectwoman Morris appoint a task force to look into the program. Chairman Mooney thanked them for their presentation.
3. The Board considered a request from the Finance Director for the following transfer for a new postage machine in the Town Hall:
From: 4904-494-59-13 Contingency $(4,085)
To: 4104-404-41-02 Equipment Rental $ 135
4104-404-70-79 Equipment $ 3,950
Mr. Cassella made the motion, seconded by Ms. Young.
RESOLVED: The Board of Finance recommends to the RTM a transfer of $4,085, to be paid out of this years budget, as requested by the Finance Director. The vote was unanimous.
4. The Board considered a request from the Finance Director for the following transfer to cover bond issuance costs:
From: 4701-471-90-23 Principal-2005 $(65,000)
To: 4702-472-91-12 Bonding Costs $ 65,000
Mr. Vailette made the motion, seconded by Ms. Young
RESOLVED: The Board of Finance recommends to the RTM a transfer of $65,000, as requested by the Finance Director. The vote was unanimous.
5. The Board considered a request from the Finance Director for the following transfer to cover shortfalls in the advertising account due to an increase in the number of bids issued:
From: 4904-494-59-13 Contingency $(3,000)
To: 4104-404-53-02 Advertising $ 3,000
Mr. Vailette made the motion, seconded by Mr. Shelton
RESOLVED: The Board of Finance recommends to the RTM a transfer of $3,000, as requested by the Finance Director. The vote was unanimous.
6. The Board considered a request from the Director of Adult Education for the following transfer for capital improvements to the Adult education office:
From: 207-4810-303-12-02 Fund Balance $(9,000)
To: 207-4810-481-40-01 Bldg Repairs/Maint $ 9,000
Mr. Vailette made the motion, seconded by Mr. Shelton
RESOLVED: The Board of Finance recommends to the RTM a transfer of $9,000, as requested by the Director of Adult Education. The vote was unanimous.
7. The Board considered a request from the First Selectwoman for the following transfer to address staffing needs:
From: 4904-494-59-13 Contingency $(25,000)
To: 4102-402-33-07 Consulting $ 25,000
Mr. Vailette made the motion, seconded by Mr. Cassella
RESOLVED: The Board of Finance recommends to the RTM a transfer of $25,000, as requested by the First Selectwoman. The vote was unanimous.
8. The Board considered a request from the Human Resource Director for the following transfer to address General Government Building staffing changes:
From: 4904-494-59-13 Contingency $(5,866)
To: 4117-417-10-00 Salaries $ 4,160
To: 4117-417-10-90 Overtime $ 840
To: 4117-417-15-00 Accrued Payroll $ 16
To: 4117-417-58-02 Clothing Allowance $ 850
_______
Total $ 5,866
Mr. Vailette made the motion, seconded by Mr. Shelton
RESOLVED: The Board of Finance recommends to the RTM a transfer of $5,866, as requested by the Human Resource Director. The vote was unanimous.
Mr. Vailette made a motion, seconded by Ms Young, to adjourn the meeting at 8:55 p.m. The vote was unanimous.
February 6, 2006
Respectfully submitted,
Marianne Kelly, Clerk
Board of Finance
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