BOARD OF FINANCE MINUTES
AUGUST 30, 2004
The meeting was called to order by Chairman Joseph Mooney at 7:31 p.m. Also present were Lorraine Young, Charles Shelton, Jr., Victor Cassella, Jeffrey Vailette and Kenneth Kaminsky. All present.
Also present were Selectman Opie, Finance Director Jim Finch, Treasurer Bob Denhardt and Human Resources Director Bob Moore.
1. Mr. Vailette made a motion, seconded by Mr. Kaminsky to accept the minutes of the July 26, 2004 Board of Finance meeting. The vote was unanimous.
2. The Board considered the request from the Parks and Open Space Authority which was presented by Ainsley Highman, Chairman and Bill Horne.
From: 3030-303.10-16 Appropriated Surplus ($44,000)
To: 4505-405.70-36 General Park Improvements 44,000
Mr. Kaminsky made the motion, seconded by Ms. Young.
RESOLVED: That the Board of Finance recommends to the R.T.M. an increase in the total appropriation for fiscal year 2004-2005 Open Space Fund Budget from $53,975 to $97,975. The additional appropriation will be funded from the Open Space fund balance and used to cover an engineering study of Pine Gutter Brook erosion issue.
3. The Board considered the Water Pollution Control Plant’s request for the following transfers for the fiscal year 2003-2004 which was presented by Manny Furtado, Superintendent.
From: 4303-433.41-03 Equipment R & M ($10,150)
4303-433.41-11 Sewer Line R & M ( 7,560)
4303-433.42-04 Water ( 4,600)
4303-433.42-03 Fuel Oil ( 4,414)
To: 4303-433.42-02 Electricity $26,724
From: 4303-433.33-33 Sludge Disposal ($ 2,474)
4303-433.61-02 Chemicals 478
To: 4303-433.42-07 Natural Gas 718
4303-433.33-11 Pump Out Services $ l, 278
Mr. Vailette made the motion, seconded by Mr. Cassella.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $29,198 as requested by the Water Pollution Control Plant. The vote was unanimous.
4. The Board considered the Recreation Department’s request for the following transfers for the fiscal year 2003-2004 which were presented by Alex Palluzzi, Director.
From 4501-451.10-90 Overtime ($1,129)
4501-451.40-01 Building R&M ( 570)
4501-451.58-02 Uniform & Clothing Allow. ( 827)
4501-451.60-01 Office Supplies ( 813)
4501-451.70-34 Field Fencing ( 1, 143)
4501-451.70-92 Court Renovation ( 472)
To: 4501-451.11-17 Part Time/Seasonal Staff 3,603
4501-451.15-00 Accrued Payroll 207
4501.451.42-10 Utilities 1,144
Mr. Cassella made the motion, seconded by Mr. Kaminsky.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $4,954 as requested by the Recreation Department. The vote was unanimous.
5. The Board considered the Solid Waste and Recycling Department’s request for the following transfers for fiscal year 2004-2005 which were presented by Peg Hall, Manager.
From: |
101-4304-434.10-90
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Extra Help
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($15,250.00)
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From:
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101-4904-494.59-13
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Contingency
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($19,497.00)
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Total
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($34,747.00)
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To:
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101-4304-434.10-00
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Salaries
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$34,385.00
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To:
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101-4304-434.15-00
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Accrued Payroll
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$162.00
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To:
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101-4304-434.58-02
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Clothing Allowance
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$200.00
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Total
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$34,747.00
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Mr. Casella made the motion, seconded by Mr. Kaminsky.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $34,747 as requested by the Solid Waste and Recycling Department. The vote was unanimous.
6. The Board considered the General Government Buildings Department’s request for the following transfers for fiscal year 2003-2004 which were presented by Janice Plaziak, Manager.
From: 4117-417.70-03 Building Repairs ($8,790)
To: 4117-417.42-02 Electricity 5,500
4117-417.42-10 Utilities 1,900
4117-417.61-01 Misc. Operating Supplies 1,390
Mr. Kaminsky made the motion, seconded by Ms Young.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $8,790
as requested by the General Government Buildings Department. The vote was
unanimous.
7. The Board considered the Fire Commission’s request for the following transfers which
were presented by Chief Ahern.
Branford Fire Department Proposed Line Item Transfers for ending Fiscal 2003-2004
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From:
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4204-424.10-29
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Deputy Chiefs
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$230.00
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4204-424.10-40
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Firefighters
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$18,865.00
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4204-424.10-44
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Medic 2 Shifts
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$1,928.00
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4204-424.10-48
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Utility
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$1,248.00
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4204-424.10-91
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Vacation
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$293.00
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4204-424.10-92
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Holiday
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$1,942.00
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4204-424.15-00
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Accrued Payroll
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$122.00
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4204-424.30-00
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Admin Expense
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$670.00
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4204-424.32-01
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Physicals
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$1,266.00
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4204-424.40-01
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Building Repairs
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$6,526.00
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4204-424.41-01
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Service Contracts
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$551.00
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4204-424.41-03
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Equipment R&M
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$3,367.00
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4204-424.41-13
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C-Med
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$4,657.00
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4204-424.42-02
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Electricity
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$13,332.00
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4204-424.42-09
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Hydrants
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$3,284.00
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4204-424.58-02
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Uniforms
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$1,270.00
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4204-424.58-04
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Fire Investigation
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$716.00
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4204-424.58-06
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Stewards
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$834.00
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4204-424.58-07
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On Call
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$10,697.00
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4204-424.61-01
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Operating Supplies
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$5,419.00
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4204-424.61-15
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Medical Supplies
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$3,626.00
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4204-424.62-01
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Postage
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$1,630.00
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4204-424.70-11
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Volunteer Equip
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$19,996.00
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4204-424.70-13
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GX7 Suits
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$3,187.00
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4204-424.70-90
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Medical Equipment
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$7,200.00
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Total
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$112,856.00
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To:
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4204-424.10-38
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Special Detail
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$149.00
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4204-424.10-51
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Asst. Chief F/M
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$500.00
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4204-424.10-90
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Overtime
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$52,358.00
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4204-424.10-93
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Sick
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$10,765.00
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4204-424.10-94
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Education Incentive
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$18,385.00
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4204-424.33-03
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Ambulance billing
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$28,933.00
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4204-424.54-01
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Membership Meetings
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$180.00
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4204-424.58-01
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Training and Education
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$1,586.00
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Total
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. 112,856.00
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Mr. Cassella made the motion, seconded by Mr. Vailette.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $112,856 as requested by the Fire Commission. The vote was unanimous.
Chairman Mooney made a request to add three items to the agenda.
Mr. Vailette made the motion, seconded by Ms. Young to add the following items to the agenda.
7a. The Board discussed the Registrar of Voters request for the following transfer for fiscal year 2004-2005 which was presented by Marion Burkard and Marianne Kelly, Registrars.
From: 4904-494.59-13 Contingency ($5,190)
To: 4112-412.70-02 Filing Cabinet/Voting machine 5,190
Mr. Vailette made the motion, seconded by Ms. Young.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $5,190 as requested by the Registrar of Voters. The vote was unanimous.
7b. Finance Director Jim Finch explained to the Board that the State provided estimates to municipalities in collecting delinquent motor vehicle taxes. The town was informed that the estimates were revised resulting in a higher cost. This resulted in an increase of $1,220 from $3,500 to $4,720 for fiscal year 2004-2005.
From: 4107-407.59-01 Tax Refunds ($ 1,220)
To: 4107-407.44-07 State Fees 1,220
Mr Cassella made the motion, seconded by Mr. Vailette.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $1,220 as requested by the Finance Department. The vote was unanimous.
7c. The Board reviewed the 2nd quarter Performance Evaluation for the Town of Branford Police /Volunteer Firemen which was presented by Charles Andriole, Director and Michael Lepore Financial Advisor for Wachovia Securities. Discussion followed.
Chairman Mooney thanked them for their presentation.
8. The Board considered the Finance Director’s request for the following transfers which were presented by Jim Finch, Director.
GENERAL FUND
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Selectman
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From:
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4102-402-33-07
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Consulting
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(512)
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To:
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4102-402-15-00
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Accrued Payroll
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512
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Mr. Cassella made the motion, seconded by Ms. Young.
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Tax Office
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From:
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4904-494-59-13
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Contingency
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(15,000)
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To:
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4107-407-59-01
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Tax Refunds
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15,000
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Mr. Kaminsky made the motion, seconded by Mr. Cassella.
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Legal
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From:
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4904-494-59-13
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Contingency
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(56,500)
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To:
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4109-409-10-19
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Legal
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10,500
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4109-409-35-02
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Expenses & Claims
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26,000
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4109-409-35-06
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Tax Appeals
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20,000
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Mr.Cassella made the motion, seconded by Mr. Kaminsky.
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Public Works
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From:
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4301-431-10-03
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Director
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(5,850)
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4301-431-10-54
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DPW Union Employees
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(14,200)
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4301-431-10-56
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Street Supt
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(3,700)
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4301-431-11-21
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P/T Help
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(4,850)
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4301-431-41-02
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Equipment Rentals
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(1,158)
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4301-431-41-03
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Equipment Repairs & Maint
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(4,535)
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(34,293)
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To:
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4301-431-10-90
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Overtime
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893
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4301-431-42-05
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Gasoline
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21,200
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4301-431-42-08
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Street Lights
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10,500
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4301-431-42-10
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Utilities
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1,700
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Mr. Cassella made the motion, seconded by Ms. Young.
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34,293
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Insurance
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From:
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4904-494-59-13
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Contingency
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(30,200)
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To:
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4901-491-20-17
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Unemployment Comp
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30,200
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Mr. Casella made the motion, seconded by Mr. Kaminsky
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SPECIAL FUNDS
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Water Fund
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From:
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4704-474-59-19
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Misc Expense
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(90)
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To:
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4704-474-91-14
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Interest
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90
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Mr. Vailette made the motion, seconded by Mr. Kaminsky.
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Adult Education
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From:
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4810-481-10-78
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Certified Staff
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(4,900)
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To:
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4810-481-34-00
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Bank Charges
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4,900
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Mr. Vailette made the motion, seconded by Mr. Cassella
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School Aged Childcare
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From:
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4800-480-10-79
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Non-Certified Staff
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(556)
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To:
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4810-481-34-00
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Bank Charges
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87
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4800-480-42-10
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Utilities
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353
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4800-480-52-00
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Printing
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116
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Mr. Cassella made the motion, seconded by Mr. Kaminsky.
RESOLVED: That the Board of Finance Recommends to the R.T.M a transfer of $142,051 as requested by the Finance Director. The vote was unanimous.
9. The Board considered the Finance Director’s request for the following transfer for fiscal year 2004-2005 which was presented by Jim Finch, Director.
From: 4800-480.80-01 Board of Education ($144,642)
To: 4902-492.20-09 Health Insurance Premiums 144,642
Mr. Cassella made the motion, seconded by Ms Young.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $144,642 as requested by the Finance Director. The vote was unanimous.
10. The Board considered the Finance Director’s request for the following transfers for fiscal year 2004-2005 which was presented by Jim Finch, Director. This will be transferred to the Counseling Center budget.
From: 4121-411.10-00 Salaries ($ 31,819)
4121-411.15-00 Accrued Payroll ( 122)
4121-411.59-19 Miscellaneous Expenses ( 2,000)
To: 4401-441.10-00 Salaries 31,819
4401-441.15-00 Accrued Payroll 122
4401-441.59-19 Miscellaneous Expenses 2,000
Mr. Vailette made the motion, seconded by Mr. Cassella.
RESOLVED: That the Board of Finance recommends to the R.T.M. a transfer of $31,819 as requested by the Finance Director. The vote was unanimous.
11. Chairman Mooney noted that the attached RTM minutes contained a resolution from the RTM taking issue with superintendent’s severance package. Mr. Mooney expressed his desire for a town policy on agreements impacting future fiscal years. He cited other examples where the Board of Finance reviews multiple year obligations primarily leases, debt instruments and other liabilities and stressed the need to apply this to personnel contracts. He asked that the First Selectman, Finance Director and other staff to think about developing a policy to address this issue. The First Selectman concurred and indicated that he has asked the Rules and Ordinance Committee of the RTM to work on an ordinance requiring Board of Finance approval of multiple year obligations.
Mr. Cassella made the motion, seconded by Mr. Kaminsky to adjourn the meeting at 9:30 p.m. The vote was unanimous.
September 2, 2004
Respectfully submitted,
Georgette A. Laske, Clerk
Board of Finance
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